Policies and Procedures / Fees and Pricing
*Please contact Lodge staff for further fee information.
(A 15% discount is applicable to non-profit groups).
Weekends and Holidays
Saturday and Holidays (Entire Lodge) $2,800
Friday Afternoon / Evening (Entire Lodge) $2,300
Sunday (1st Floor Only) $1,300
Sunday (Entire Lodge) $2,300
Wedding Ceremony Only (2 hours) $500
6 Hour Morning Shower Special Rate (Saturdays or Sundays 6 hour rental 8am - 2pm) $700
Additional Per Hour Charge (Weekend) $250
Weekend Refundable Security Deposit $500
Weekdays (Monday - Thursday and Friday Daytime Events)
5 Hour 1st Floor Rental $700
5 Hour Entire Lodge Rental $1,000
8 Hour 1st Floor Rental $1,000
8 Hour Entire Lodge Rental $1,600
Additional Hour (Weekday) $200
Weekday Refundable Security Deposit $250
Additional Services
Memorial Service (6 Hours - First Floor Only) $700
Memorial Service (8 hours - Entire Lodge) $1,000
Living Room Furniture Removal $250
Coffee Service per 50 cups $50
TV / LCD Projector $75
One Day Outside Caterer License Fee $500
GROUP SIZE CAPACITY
The first floor of the Lodge can hold 120 guests for a seated event. The maximum capacity for the entire Lodge is 200 guests”
We are hoping this will make a little more sense for clients and hopefully make more sense for what can actually fit well in the lodge overall. We will update that all of our documentation too.
HOURS
Event hours are listed on the contract. The Lodge doors will open at the “Set-up” time and close at the “Vacate” time. All setup and clean-up must occur during the listed hours. Any additional time is subject to an additional fee. Please confirm your event time with your vendors.
Vendors generally require two hours for setup and one hour for breakdown. All event services end one hour prior to the end of the rental period, and all guests are required to vacate the premises at that time. The Lodge will close to all renters, guests and vendors at the “Vacate” time stated on the contract. Lodge staff reserves the right to deny changes to event times made on the day of the event.
EVENT SPACE
Event space inside Katherine Legge Memorial Lodge is limited to the first floor, second floor and rear patio (weather permitting). The main entrance faces the west and is ADA-accessible. No alcohol is permitted in Katherine Legge Memorial Park. The Lodge is located in Cook County. Only the first floor of the Lodge is wheelchair accessible.
There is no elevator in the Lodge.
EQUIPMENT
Lodge equipment is available for your indoor use only, and is included in your rental fee. All other equipment, without limitation, such as linens, china, glassware, flatware, and additional outdoor chairs and tables, must be rented through and set up by your vendor.
The rental includes tables and chairs that are housed at the Lodge. Lodge furnishings are to remain indoors. The floor plan must be confirmed 10 days prior to the event. If living room furnishings are to be moved an extra fee of $250 will be charged.
Available Tables
36” Square Tables QTY 14
36” Round Tables QTY 2
8’ Rectangular Tables QTY 20
48” Round Tables QTY 10
6’ Rectangular Tables QTY 7
60” Round Tables QTY 16
30” High Boy Tables QTY 6
72” Round Tables QTY 20
24” High Boy Tables QTY 2
PAYMENT
The security deposit is required at time of reservation. Payment in full is required 30 days prior to the reservation date. Payment can be accepted in cash, check or credit card(Visa, Discover MasterCard, and American Express). A signature is required for credit card payments. Checks are payable to the Village of Hinsdale. Please send all documents to the Village of Hinsdale Attn: Parks & Recreation Department, 19 E. Chicago Ave, Hinsdale, IL 60521. The Lodge does not receive mail.
The security deposit will be refunded four to six weeks after your event by check, unless additional charges are incurred as a result of your rental such as overtime, extra cleaning, building and equipment damages, etc. The security deposit is not deducted from the rental fee.
If the event runs 20 minutes longer than its scheduled ending time, the user will be charged for an additional hour of usage and for each additional hour of usage thereafter. This additional fee will be taken out of the security deposit until it is depleted and then payment must be made at the end of the event for additional charges not covered by the security deposit.
CANCELLATION
If the user cancels within 30 days after paying the deposit, the deposit amount will be refunded less a $50 processing fee. Should the event be cancelled after 30 days, the user shall forfeit the security deposit in full. Final payment is due 30 days prior to the event. Should the event be cancelled within the last 30 days, the entire payment and security deposit will be forfeited. The Village of Hinsdale reserves the right to cancel rentals due to unavoidable circumstances. All moneys will be returned in this instance.
DATE CHANGE
The user is allowed one free date change. For any date change thereafter, the user must pay $100 per each change. If the user needs to change the date within 30 days of the event, the user forfeits all monies and a new rental must be booked.
CATERING SERVICES
The Village of Hinsdale has a list of preferred caterers to accommodate events. Chafing dishes, metal hotboxes, and sterno may be used inside the Lodge for food heating. The Village of Hinsdale must approve any other cooking equipment prior to use.
All events with guest counts of over 60 people are required to utilize a licensed catering or wait staff service to assist during the event. Business meetings, corporate retreats, presentations, etc. may be exempt from this policy on a case by case basis.
Outside Caterers
A $500 fee will be assessed to the user if an outside caterer is used, this does not apply to drop-off or food picked up at a restaurant and brought into the Lodge by the client. This fee will be added to the contract. Requirements for this are a $500.00 fee from the caterer, certificate of insurance in the amount of one million dollars of general liability and dram shop coverage (if liquor is served) naming the Village of Hinsdale as additionally insured. All outside caterers must provide copies of the following documents at least 30 days prior to catering any events at Katherine Legge Memorial Lodge. In addition to the documents listed below, caterers must also sign and return the Single-day Use Catering Agreement at least 30 days prior to the event date. Certificates of insurance must be in a form and substance satisfactory to the Village of Hinsdale, stating: “The Village of Hinsdale is listed as additionally insured.”
1. Certificate of General Liability Insurance coverage for at least $1,000,000 and Workers Compensation Insurance
2. Certificate of Liquor Liability Insurance coverage for at least $1,000,000.
3. BASSET liquor service certification or the equivalent
4. County Health Department food service certificate, completed within six months of the date of this application),
5. Illinois State issued liquor license (if providing/serving alcohol) must be submitted with this application.
6. City Business License
LIQUOR SERVICE
· Clients may not bring alcoholic beverages into the KLM Lodge.
· Alcoholic beverages may only be brought into the KLM Lodge by a preferred caterer or liquor store listed in the KLM Brochures. Clients cannot bring in alcoholic beverages.
· Alcohol must be handled and served by a licensed caterer or bar service. If using a Bar Service or Caterer not listed in the KLM Brochure, they must provide proof of dram shop insurance and a valid state liquor license. This must be provided 10 days prior to the event.
· Liquor may not be served to persons under the age of 21.
· Alcohol may be consumed outside the Lodge on the patio or under a tent attached to the building. The consumption of alcohol is not allowed in the park.
· A “cash bar” or ticket purchase for liquor is permitted.
· Wine bottles may not be placed on the tables for self-service.
· Shots and kegs of beer are not allowed in any manner, even if served by a licensed bartender.
· The bar will be closed one hour before the end of the rental time.
These policies are in accordance with the Village of Hinsdale Ordinances.
OUTDOOR CEREMONIES WITH
LODGE RENTAL
KLM chairs and tables are for indoor use only. All outside furniture (i.e. ceremony chairs) must be rented through the KLM Lodge approved Tent and Furniture vendor. All materials brought in by the renter must be removed at the end of the event. Alcohol is permitted in the patio area and tented areas outside the Lodge. The KLM Lodge Ballroom space may be used as a backup ceremony location in the event of inclement weather. Please note that no birdseed, silly string, rice, confetti, flower petals or similar items are allowed on the grounds of the Lodge. It is the responsibility of the user to make sure that their guests follow all Village of Hinsdale rules. Dogs are permitted in the designated park area during posted dog hours. Dogs are not permitted inside the KLM Lodge facility.
OUTDOOR CEREMONIES ONLY
The fee for an outdoor wedding ceremony only is $500. Wedding ceremonies only include use of Arbor location on the Park Grounds, use of bathrooms inside the Lodge for guests and the inside of the Lodge for staging wedding party purposes prior to the ceremony. Wedding photos may be taken inside the Lodge during the designated rental time on the contract. Any photos taken outside of the designated contract rental timeframe may take place outside on the KLM Park grounds but must be respectful of all other Park rentals taking place at that time. The KLM Lodge Ballroom space may be used as a backup ceremony location in the event of inclement weather. The rental timeframe indicated on the contract still applies if held indoors or outdoors. If the renter chooses to cancel due to inclement weather, fees will not be refunded. It is the responsibility of the user to make sure that their guests follow Village Policy. Dogs are permitted in the designated park area during posted dog hours. Dogs are not permitted inside the KLM Lodge facility. Please Note: All outside furniture (i.e. ceremony chairs) must be rented through the KLM Lodge approved Tent and Furniture vendor.
STAFF RESPONSIBILITY
Hospitality staff will be on-site to oversee scheduled events, and ensure all requirements and policies of the Village of Hinsdale are adhered to.
Katherine Legge Memorial Lodge staff is not responsible for gifts or personal property. Staff will not hold gifts or belongings during the event. The Village of Hinsdale will not be responsible for any materials left or lost on premises.
SETUP, DELIVERIES AND INSTALLATION
Unless previous arrangements have been made with Lodge staff, all deliveries must be made during the event time listed on the contract. Any additional lighting, props, or special set-ups must be pre-approved by Lodge staff. Installation and removal of special decorations or equipment is restricted to the event time listed on the contract. Any special props, floral materials, etc., must be removed from the premises during rental period, unless prior approval is given by Lodge staff. The Village of Hinsdale will not be responsible for any materials left on the premises.
LOST OR STOLEN PROPERTY
The Village of Hinsdale is not responsible for any items that may be lost or stolen during your event, as well as any items lost or stolen that are delivered to the site prior to the event. Items that are left at the Lodge will be disposed of after the event. Items belonging to the Katherine Legge Memorial Lodge/Village of Hinsdale that are removed must either be returned in the original condition or user will be charged to replace removed items. Monies will be deducted from the Clients security deposit.
CONDUCT AND VIOLATIONS
The conduct of guests within Lodge and on Village property is the responsibility of the user. The Village of Hinsdale has the authority to notify the police whenever necessary and ask disorderly guests to leave the premises. Staff may terminate the use of the Katherine Legge Memorial Lodge at any time if the policies are intentionally violated or if any guest’s conduct becomes abusive or dangerous to the site, its furnishings, or any individual therein. Should this action be deemed necessary, the entire deposit and user fee will be forfeited. The user is solely responsible for any violation of the Katherine Legge Memorial Lodge policy or for damage caused by the caterer, florist, musicians or guests.
INSURANCE
The user shall hold harmless and indemnify Village of Hinsdale from and against all suits, claims, causes of action, claims for damages or liability for injury or damages to persons or property sustained or claimed to have been sustained by anyone whosoever, by reason of the operation, use or occupation of the facilities hereinabove described, whether such use is authorized or not, or by any act or omission of Renter, or any of its officers, agents, employees, guests, patrons, or invitees, and the user shall pay for any and all damage to the property of the Village of Hinsdale, or theft of such property, done or caused by such person.
Client contracted vendors may be required to provide the Village of Hinsdale a certificate of insurance listing the Village of Hinsdale as additional insured.
REHEARSAL
A wedding ceremony rehearsal may be scheduled no sooner than 3 weeks in advance of the event, Rehearsal depends on the Lodge’s rental availability. The 1-hour rehearsal must begin at scheduled time and conclude in the one-hour time period. The charge for a rehearsal is $200. Additional rehearsal time will be billed at $100 per half-hour, and will be deducted from the security deposit if not paid prior to the wedding day. No food or liquor may be served during a rehearsal.
TELEPHONE
The Katherine Legge Memorial Lodge is equipped with a direct phone line (630) 789-7095 for incoming and outgoing calls during events.
RESTROOMS
The Katherine Legge Memorial Lodge has handicapped accessible restrooms on the first floor that staff will keep stocked and clean during all events.
MUSIC AND DANCING
KLM Lodge is equipped with an audio system, including wireless microphones, which can play playlists from your device (i-pad, phone, laptop, etc.) throughout the dining room and ballroom. The system may be used for announcements or background music but is not a substitute for a D.J. or band. The Lodge Event Host will control the system.
Amplified music is allowed on the first and second floors. The user is responsible for any facility damage caused by musicians during equipment load-in and/or load-out. Dancing must occur in the Ballroom on the second floor or on the Lodge patios. Please inform all vendors bringing equipment to the second floor that there is no elevator in the KLM Lodge. Equipment must be carried up the stairs.
ELECTRICAL
The Katherine Legge Memorial Lodge is equipped with 120V/20 amps. Please inform disc jockeys and/or musicians of this prior to the event to avoid any unforeseen electrical problems. If setting up amplification for an outdoor ceremony or music on the patios, please provide extension cords to plug into the Lodge electrical outlets.
PARKING
Parking is permitted in the parking lot located next to the Lodge and additional guest parking is available in the east parking lot. Parking is not permitted in front of the Lodge.
HOUSEKEEPING
The Lodge will be clean and ready for setup prior to all scheduled events. Food preparation, food services areas and the bar areas must be cleaned during an event and during the designated 1 hour clean up period designated on all contracts. All garbage must be removed from the Lodge and put in the KLM dumpsters. The Lodge provides garbage bags to refill cans. Cleanup during and after the event will be completed by the onsite caterer but is ultimately the responsibility of the client renting the facility. All decorations, supplies, etc. must be removed from the Lodge at the event end time designated on the contract. Please note: The Lodge does not have cleaning supplies onsite for caterer / client use including but not limited to dish soap, sponges, cleaner, etc. The Lodge Event Host on site will complete an end of event cleaning checklist with the client and / or caterer onsite.
SMOKING
The Katherine Legge Memorial Lodge is a non-smoking facility. In accordance with Village of Hinsdale park ordinances, smoking is permitted outside, 15 feet away from the closest doorway. In the event of a false fire alarm caused by guests smoking on the premises, the user will be held responsible for any charges that may be imposed by the Fire Department.
DECORATIONS/CANDLES/SPARKLERS, BANNERS, ETC.
No nails, hooks, tacks, 3M hooks or tape of any kind may be used to hang decorations. No nails may be used in any beams or walls of the Lodge. User must remove all decorations at the end of the event.
Village of Hinsdale fire codes require no open-burning flames in the Lodge. Candles are permitted only with flame shields. Votives are allowed. Please notify your florist or decorator regarding candle restrictions. No fog or smoke machines are permitted in the Lodge. Sparklers, fire-pits, tiki-torches, smoke bombs or fireworks of any kind are not permitted on the KLM property.
Please note that no birdseed, silly string, rice, confetti, flower petals or similar décor or celebration items may not be used in or around the Lodge.
The Village of Hinsdale must approve the display of corporate, sponsor, event identity logos and/or banners. Upon approval, banners may be displayed only within the permitted area and secured on user provided equipment. Banners, balloons and signs should not be posted along County Line Road.
RENTAL HOURS
Friday afternoon / evening and weekend Lodge rentals are to be 8 hours total. This includes event setup and cleanup time. Additional hours may be purchased at an hourly rate.
The discounted 1st floor only weekend morning “shower” rental is to be no more than 6 hours and must take place entirely between 8 am – 2 pm to be qualified for the discounted rental rate. The 6 hours includes setup and clean time. Additional hours are not available for this option.
Monday – Thursday and Friday daytime rentals can be 5 or 8 hours in duration. This includes event setup and cleanup time.
Wedding Ceremony only rentals are 2 hours in duration and must end by 2 pm. This includes cleanup and setup.
Memorial Service rentals are to be 6 hours in duration. This includes setup and cleanup.
EVENT RENTAL END TIMES
Sunday through Thursday rentals must have any and all alcohol service completed by 10:30 pm with an event end time of no later than 11:30 pm.
Friday and Saturday rentals must have any and all alcohol service completed by midnight with an event end time of no later than 1:00 am.
Weekend & Holiday Rental RatesWeekend & Holiday rentals are based on an 8-hour rental period. Patrons receive use of both floors of the Lodge unless indicated.
Includes setup and take-down time. Additional service fees may apply. A $500 security deposit is due along with signed contract to confirm rental. This fee will be returned, if applicable, 4-6 weeks after the event.
Saturday & Holiday (Entire Lodge)$2,800
Friday (after 5pm) & Sunday (Entire Lodge$2,300
Sunday (1 floor only)$1,300
Additional hours$250
Wedding Ceremony Only (2 Hours) Wedding Ceremony Rehearsal (1 Hour with KLM Rental) All-Inclusive Wedding Rental (Entire Lodge)(Includes use of 80" TV / 1 Hour Rehearsal & removal of living room furniture) 6 Hour Morning Shower Special Rate (1 Floor Only) (Setup time, event time & cleanup must take place between 8am - 2pm).Call for pricing
Each weekday rental is 5 or 8 hours and includes setup and take-down time. Additional service fees may apply. A 15% discount is applicable to non-profit groups. A $250 security deposit is due along with signed contract. This fee will be returned, if applicable, 4-6 weeks after the event. *Call for potential seasonal pricing.
Weekday Rental (Friday before 5pm)5-hour rental
Single Floor$700
Entire Lodge$1,000
8-hour rental
Single Floor$1,000
Entire LodgeAdditional Hours *Refundable Security Deposit$1,600
*Refundable Security Deposit$200
$250
Additional ServicesMemorial Service (6 Hours - 1 Floor Only)$700
Memorial Service (6 Hours - Entire Lodge)$1,000
Living Room Furniture Removal$250
Coffee Service per 50 cups$50
Outside Catering Fee$500
*Outside Catering Refundable Security Deposit$500
80" TV/LCD Projector rental$75
*Please contact Lodge staff for further fee information.
(A 15% discount is applicable to non-profit groups).
Weekends and Holidays
Saturday and Holidays (Entire Lodge) $2,800
Friday Afternoon / Evening (Entire Lodge) $2,300
Sunday (1st Floor Only) $1,300
Sunday (Entire Lodge) $2,300
Wedding Ceremony Only (2 hours) $500
6 Hour Morning Shower Special Rate (Saturdays or Sundays 6 hour rental 8am - 2pm) $700
Additional Per Hour Charge (Weekend) $250
Weekend Refundable Security Deposit $500
Weekdays (Monday - Thursday and Friday Daytime Events)
5 Hour 1st Floor Rental $700
5 Hour Entire Lodge Rental $1,000
8 Hour 1st Floor Rental $1,000
8 Hour Entire Lodge Rental $1,600
Additional Hour (Weekday) $200
Weekday Refundable Security Deposit $250
Additional Services
Memorial Service (6 Hours - First Floor Only) $700
Memorial Service (8 hours - Entire Lodge) $1,000
Living Room Furniture Removal $250
Coffee Service per 50 cups $50
TV / LCD Projector $75
One Day Outside Caterer License Fee $500
GROUP SIZE CAPACITY
The first floor of the Lodge can hold 120 guests for a seated event. The maximum capacity for the entire Lodge is 200 guests”
We are hoping this will make a little more sense for clients and hopefully make more sense for what can actually fit well in the lodge overall. We will update that all of our documentation too.
HOURS
Event hours are listed on the contract. The Lodge doors will open at the “Set-up” time and close at the “Vacate” time. All setup and clean-up must occur during the listed hours. Any additional time is subject to an additional fee. Please confirm your event time with your vendors.
Vendors generally require two hours for setup and one hour for breakdown. All event services end one hour prior to the end of the rental period, and all guests are required to vacate the premises at that time. The Lodge will close to all renters, guests and vendors at the “Vacate” time stated on the contract. Lodge staff reserves the right to deny changes to event times made on the day of the event.
EVENT SPACE
Event space inside Katherine Legge Memorial Lodge is limited to the first floor, second floor and rear patio (weather permitting). The main entrance faces the west and is ADA-accessible. No alcohol is permitted in Katherine Legge Memorial Park. The Lodge is located in Cook County. Only the first floor of the Lodge is wheelchair accessible.
There is no elevator in the Lodge.
EQUIPMENT
Lodge equipment is available for your indoor use only, and is included in your rental fee. All other equipment, without limitation, such as linens, china, glassware, flatware, and additional outdoor chairs and tables, must be rented through and set up by your vendor.
The rental includes tables and chairs that are housed at the Lodge. Lodge furnishings are to remain indoors. The floor plan must be confirmed 10 days prior to the event. If living room furnishings are to be moved an extra fee of $250 will be charged.
Available Tables
36” Square Tables QTY 14
36” Round Tables QTY 2
8’ Rectangular Tables QTY 20
48” Round Tables QTY 10
6’ Rectangular Tables QTY 7
60” Round Tables QTY 16
30” High Boy Tables QTY 6
72” Round Tables QTY 20
24” High Boy Tables QTY 2
PAYMENT
The security deposit is required at time of reservation. Payment in full is required 30 days prior to the reservation date. Payment can be accepted in cash, check or credit card(Visa, Discover MasterCard, and American Express). A signature is required for credit card payments. Checks are payable to the Village of Hinsdale. Please send all documents to the Village of Hinsdale Attn: Parks & Recreation Department, 19 E. Chicago Ave, Hinsdale, IL 60521. The Lodge does not receive mail.
The security deposit will be refunded four to six weeks after your event by check, unless additional charges are incurred as a result of your rental such as overtime, extra cleaning, building and equipment damages, etc. The security deposit is not deducted from the rental fee.
If the event runs 20 minutes longer than its scheduled ending time, the user will be charged for an additional hour of usage and for each additional hour of usage thereafter. This additional fee will be taken out of the security deposit until it is depleted and then payment must be made at the end of the event for additional charges not covered by the security deposit.
CANCELLATION
If the user cancels within 30 days after paying the deposit, the deposit amount will be refunded less a $50 processing fee. Should the event be cancelled after 30 days, the user shall forfeit the security deposit in full. Final payment is due 30 days prior to the event. Should the event be cancelled within the last 30 days, the entire payment and security deposit will be forfeited. The Village of Hinsdale reserves the right to cancel rentals due to unavoidable circumstances. All moneys will be returned in this instance.
DATE CHANGE
The user is allowed one free date change. For any date change thereafter, the user must pay $100 per each change. If the user needs to change the date within 30 days of the event, the user forfeits all monies and a new rental must be booked.
CATERING SERVICES
The Village of Hinsdale has a list of preferred caterers to accommodate events. Chafing dishes, metal hotboxes, and sterno may be used inside the Lodge for food heating. The Village of Hinsdale must approve any other cooking equipment prior to use.
All events with guest counts of over 60 people are required to utilize a licensed catering or wait staff service to assist during the event. Business meetings, corporate retreats, presentations, etc. may be exempt from this policy on a case by case basis.
Outside Caterers
A $500 fee will be assessed to the user if an outside caterer is used, this does not apply to drop-off or food picked up at a restaurant and brought into the Lodge by the client. This fee will be added to the contract. Requirements for this are a $500.00 fee from the caterer, certificate of insurance in the amount of one million dollars of general liability and dram shop coverage (if liquor is served) naming the Village of Hinsdale as additionally insured. All outside caterers must provide copies of the following documents at least 30 days prior to catering any events at Katherine Legge Memorial Lodge. In addition to the documents listed below, caterers must also sign and return the Single-day Use Catering Agreement at least 30 days prior to the event date. Certificates of insurance must be in a form and substance satisfactory to the Village of Hinsdale, stating: “The Village of Hinsdale is listed as additionally insured.”
1. Certificate of General Liability Insurance coverage for at least $1,000,000 and Workers Compensation Insurance
2. Certificate of Liquor Liability Insurance coverage for at least $1,000,000.
3. BASSET liquor service certification or the equivalent
4. County Health Department food service certificate, completed within six months of the date of this application),
5. Illinois State issued liquor license (if providing/serving alcohol) must be submitted with this application.
6. City Business License
LIQUOR SERVICE
· Clients may not bring alcoholic beverages into the KLM Lodge.
· Alcoholic beverages may only be brought into the KLM Lodge by a preferred caterer or liquor store listed in the KLM Brochures. Clients cannot bring in alcoholic beverages.
· Alcohol must be handled and served by a licensed caterer or bar service. If using a Bar Service or Caterer not listed in the KLM Brochure, they must provide proof of dram shop insurance and a valid state liquor license. This must be provided 10 days prior to the event.
· Liquor may not be served to persons under the age of 21.
· Alcohol may be consumed outside the Lodge on the patio or under a tent attached to the building. The consumption of alcohol is not allowed in the park.
· A “cash bar” or ticket purchase for liquor is permitted.
· Wine bottles may not be placed on the tables for self-service.
· Shots and kegs of beer are not allowed in any manner, even if served by a licensed bartender.
· The bar will be closed one hour before the end of the rental time.
These policies are in accordance with the Village of Hinsdale Ordinances.
OUTDOOR CEREMONIES WITH
LODGE RENTAL
KLM chairs and tables are for indoor use only. All outside furniture (i.e. ceremony chairs) must be rented through the KLM Lodge approved Tent and Furniture vendor. All materials brought in by the renter must be removed at the end of the event. Alcohol is permitted in the patio area and tented areas outside the Lodge. The KLM Lodge Ballroom space may be used as a backup ceremony location in the event of inclement weather. Please note that no birdseed, silly string, rice, confetti, flower petals or similar items are allowed on the grounds of the Lodge. It is the responsibility of the user to make sure that their guests follow all Village of Hinsdale rules. Dogs are permitted in the designated park area during posted dog hours. Dogs are not permitted inside the KLM Lodge facility.
OUTDOOR CEREMONIES ONLY
The fee for an outdoor wedding ceremony only is $500. Wedding ceremonies only include use of Arbor location on the Park Grounds, use of bathrooms inside the Lodge for guests and the inside of the Lodge for staging wedding party purposes prior to the ceremony. Wedding photos may be taken inside the Lodge during the designated rental time on the contract. Any photos taken outside of the designated contract rental timeframe may take place outside on the KLM Park grounds but must be respectful of all other Park rentals taking place at that time. The KLM Lodge Ballroom space may be used as a backup ceremony location in the event of inclement weather. The rental timeframe indicated on the contract still applies if held indoors or outdoors. If the renter chooses to cancel due to inclement weather, fees will not be refunded. It is the responsibility of the user to make sure that their guests follow Village Policy. Dogs are permitted in the designated park area during posted dog hours. Dogs are not permitted inside the KLM Lodge facility. Please Note: All outside furniture (i.e. ceremony chairs) must be rented through the KLM Lodge approved Tent and Furniture vendor.
STAFF RESPONSIBILITY
Hospitality staff will be on-site to oversee scheduled events, and ensure all requirements and policies of the Village of Hinsdale are adhered to.
Katherine Legge Memorial Lodge staff is not responsible for gifts or personal property. Staff will not hold gifts or belongings during the event. The Village of Hinsdale will not be responsible for any materials left or lost on premises.
SETUP, DELIVERIES AND INSTALLATION
Unless previous arrangements have been made with Lodge staff, all deliveries must be made during the event time listed on the contract. Any additional lighting, props, or special set-ups must be pre-approved by Lodge staff. Installation and removal of special decorations or equipment is restricted to the event time listed on the contract. Any special props, floral materials, etc., must be removed from the premises during rental period, unless prior approval is given by Lodge staff. The Village of Hinsdale will not be responsible for any materials left on the premises.
LOST OR STOLEN PROPERTY
The Village of Hinsdale is not responsible for any items that may be lost or stolen during your event, as well as any items lost or stolen that are delivered to the site prior to the event. Items that are left at the Lodge will be disposed of after the event. Items belonging to the Katherine Legge Memorial Lodge/Village of Hinsdale that are removed must either be returned in the original condition or user will be charged to replace removed items. Monies will be deducted from the Clients security deposit.
CONDUCT AND VIOLATIONS
The conduct of guests within Lodge and on Village property is the responsibility of the user. The Village of Hinsdale has the authority to notify the police whenever necessary and ask disorderly guests to leave the premises. Staff may terminate the use of the Katherine Legge Memorial Lodge at any time if the policies are intentionally violated or if any guest’s conduct becomes abusive or dangerous to the site, its furnishings, or any individual therein. Should this action be deemed necessary, the entire deposit and user fee will be forfeited. The user is solely responsible for any violation of the Katherine Legge Memorial Lodge policy or for damage caused by the caterer, florist, musicians or guests.
INSURANCE
The user shall hold harmless and indemnify Village of Hinsdale from and against all suits, claims, causes of action, claims for damages or liability for injury or damages to persons or property sustained or claimed to have been sustained by anyone whosoever, by reason of the operation, use or occupation of the facilities hereinabove described, whether such use is authorized or not, or by any act or omission of Renter, or any of its officers, agents, employees, guests, patrons, or invitees, and the user shall pay for any and all damage to the property of the Village of Hinsdale, or theft of such property, done or caused by such person.
Client contracted vendors may be required to provide the Village of Hinsdale a certificate of insurance listing the Village of Hinsdale as additional insured.
REHEARSAL
A wedding ceremony rehearsal may be scheduled no sooner than 3 weeks in advance of the event, Rehearsal depends on the Lodge’s rental availability. The 1-hour rehearsal must begin at scheduled time and conclude in the one-hour time period. The charge for a rehearsal is $200. Additional rehearsal time will be billed at $100 per half-hour, and will be deducted from the security deposit if not paid prior to the wedding day. No food or liquor may be served during a rehearsal.
TELEPHONE
The Katherine Legge Memorial Lodge is equipped with a direct phone line (630) 789-7095 for incoming and outgoing calls during events.
RESTROOMS
The Katherine Legge Memorial Lodge has handicapped accessible restrooms on the first floor that staff will keep stocked and clean during all events.
MUSIC AND DANCING
KLM Lodge is equipped with an audio system, including wireless microphones, which can play playlists from your device (i-pad, phone, laptop, etc.) throughout the dining room and ballroom. The system may be used for announcements or background music but is not a substitute for a D.J. or band. The Lodge Event Host will control the system.
Amplified music is allowed on the first and second floors. The user is responsible for any facility damage caused by musicians during equipment load-in and/or load-out. Dancing must occur in the Ballroom on the second floor or on the Lodge patios. Please inform all vendors bringing equipment to the second floor that there is no elevator in the KLM Lodge. Equipment must be carried up the stairs.
ELECTRICAL
The Katherine Legge Memorial Lodge is equipped with 120V/20 amps. Please inform disc jockeys and/or musicians of this prior to the event to avoid any unforeseen electrical problems. If setting up amplification for an outdoor ceremony or music on the patios, please provide extension cords to plug into the Lodge electrical outlets.
PARKING
Parking is permitted in the parking lot located next to the Lodge and additional guest parking is available in the east parking lot. Parking is not permitted in front of the Lodge.
HOUSEKEEPING
The Lodge will be clean and ready for setup prior to all scheduled events. Food preparation, food services areas and the bar areas must be cleaned during an event and during the designated 1 hour clean up period designated on all contracts. All garbage must be removed from the Lodge and put in the KLM dumpsters. The Lodge provides garbage bags to refill cans. Cleanup during and after the event will be completed by the onsite caterer but is ultimately the responsibility of the client renting the facility. All decorations, supplies, etc. must be removed from the Lodge at the event end time designated on the contract. Please note: The Lodge does not have cleaning supplies onsite for caterer / client use including but not limited to dish soap, sponges, cleaner, etc. The Lodge Event Host on site will complete an end of event cleaning checklist with the client and / or caterer onsite.
SMOKING
The Katherine Legge Memorial Lodge is a non-smoking facility. In accordance with Village of Hinsdale park ordinances, smoking is permitted outside, 15 feet away from the closest doorway. In the event of a false fire alarm caused by guests smoking on the premises, the user will be held responsible for any charges that may be imposed by the Fire Department.
DECORATIONS/CANDLES/SPARKLERS, BANNERS, ETC.
No nails, hooks, tacks, 3M hooks or tape of any kind may be used to hang decorations. No nails may be used in any beams or walls of the Lodge. User must remove all decorations at the end of the event.
Village of Hinsdale fire codes require no open-burning flames in the Lodge. Candles are permitted only with flame shields. Votives are allowed. Please notify your florist or decorator regarding candle restrictions. No fog or smoke machines are permitted in the Lodge. Sparklers, fire-pits, tiki-torches, smoke bombs or fireworks of any kind are not permitted on the KLM property.
Please note that no birdseed, silly string, rice, confetti, flower petals or similar décor or celebration items may not be used in or around the Lodge.
The Village of Hinsdale must approve the display of corporate, sponsor, event identity logos and/or banners. Upon approval, banners may be displayed only within the permitted area and secured on user provided equipment. Banners, balloons and signs should not be posted along County Line Road.
RENTAL HOURS
Friday afternoon / evening and weekend Lodge rentals are to be 8 hours total. This includes event setup and cleanup time. Additional hours may be purchased at an hourly rate.
The discounted 1st floor only weekend morning “shower” rental is to be no more than 6 hours and must take place entirely between 8 am – 2 pm to be qualified for the discounted rental rate. The 6 hours includes setup and clean time. Additional hours are not available for this option.
Monday – Thursday and Friday daytime rentals can be 5 or 8 hours in duration. This includes event setup and cleanup time.
Wedding Ceremony only rentals are 2 hours in duration and must end by 2 pm. This includes cleanup and setup.
Memorial Service rentals are to be 6 hours in duration. This includes setup and cleanup.
EVENT RENTAL END TIMES
Sunday through Thursday rentals must have any and all alcohol service completed by 10:30 pm with an event end time of no later than 11:30 pm.
Friday and Saturday rentals must have any and all alcohol service completed by midnight with an event end time of no later than 1:00 am.
Weekend & Holiday Rental RatesWeekend & Holiday rentals are based on an 8-hour rental period. Patrons receive use of both floors of the Lodge unless indicated.
Includes setup and take-down time. Additional service fees may apply. A $500 security deposit is due along with signed contract to confirm rental. This fee will be returned, if applicable, 4-6 weeks after the event.
Saturday & Holiday (Entire Lodge)$2,800
Friday (after 5pm) & Sunday (Entire Lodge$2,300
Sunday (1 floor only)$1,300
Additional hours$250
Wedding Ceremony Only (2 Hours) Wedding Ceremony Rehearsal (1 Hour with KLM Rental) All-Inclusive Wedding Rental (Entire Lodge)(Includes use of 80" TV / 1 Hour Rehearsal & removal of living room furniture) 6 Hour Morning Shower Special Rate (1 Floor Only) (Setup time, event time & cleanup must take place between 8am - 2pm).Call for pricing
Each weekday rental is 5 or 8 hours and includes setup and take-down time. Additional service fees may apply. A 15% discount is applicable to non-profit groups. A $250 security deposit is due along with signed contract. This fee will be returned, if applicable, 4-6 weeks after the event. *Call for potential seasonal pricing.
Weekday Rental (Friday before 5pm)5-hour rental
Single Floor$700
Entire Lodge$1,000
8-hour rental
Single Floor$1,000
Entire LodgeAdditional Hours *Refundable Security Deposit$1,600
*Refundable Security Deposit$200
$250
Additional ServicesMemorial Service (6 Hours - 1 Floor Only)$700
Memorial Service (6 Hours - Entire Lodge)$1,000
Living Room Furniture Removal$250
Coffee Service per 50 cups$50
Outside Catering Fee$500
*Outside Catering Refundable Security Deposit$500
80" TV/LCD Projector rental$75
