What is the maximum number of people the Lodge can hold?
The first floor of the Lodge can accommodate up to 150 for a seated event. The second floor can hold a maximum of 100 for a seated event. The entire guest count for an indoor event should not exceed 200 when renting both floors. Tents, lights, and outdoor furniture can be rented to utilize the outdoor patios, grass space and arbor behind the Lodge.
How do I know what dates are available for a rental?
Contact the Lodge staff via email or by phone to inquire about availability. [email protected] / 630-789-7095
What is included in the rental fee?
The rental fee includes use of the facility during your contract hours, our inventory of indoor, furniture, tables and chairs, and staff to oversee your event. Your menu, bar, linens, flatware and other equipment must be arranged through your caterer or outside vendor.
When can I schedule a tour of the Lodge?
To accommodate our clients schedules we offer tour appointments at various times on weekdays, some weeknights and occasional weekends. Please contact our office so that we can find a time and date that will work for you. 630-789-7095 / [email protected]
Who do I contact to sign a contract and what do I need to do to book an event at the Lodge?
To begin the contract process, please contact the Lodge staff at (630)789-7095 / [email protected] The Event Contract and Policy and Procedure pages both must be completed and signed and a refundable security deposit must be paid.
Do you have a list of preferred caterers?
Yes, we have a list of preferred licensed caterers that work at the Lodge often. We recommend them for their quality menus, attention to detail and familiarity with our venue and policies.
Can I bring an outside caterer?
Yes, you are welcome to bring in your own choice of caterer. Your caterer will have to apply for a One-Day License with the Village of Hinsdale. The fee for this is $1000.
Does the Lodge provide linens, plates, cups, utensils, etc.?
No, the lodge does not provide these event items. Please order / purchase these items through your chosen vendor.
Is liquor permitted at our event?
Liquor is permitted at the Lodge. All liquor must be brought in by your licensed caterer or delivered directly to the Lodge by an approved liquor purveyor.
Can I provide my own food and drink for my event?
The Lodge always recommends hiring a licensed caterer from the preferred vendor list to provide and serve food and beverages. On some occasions, the Lodge will allow what is considered a “drop off” of food for smaller events like showers, birthday parties, corporate meetings, etc. that typically have less than 50 guests. Food may be brought in or delivered within the event rental period. Speak to the Lodge staff to determine if your event may qualify for a “drop off” of food. You may provide your own nonalcoholic beverages. All alcoholic beverages must be brought in by a caterer with a liquor license or delivered directly during your event rental time from one of the approved liquor purveyors. All alcohol must be served by a licensed and insured bar tender.
Can we rent a tent for our event?
Yes, you can rent a tent for your event. Tents must be rented through our approved vendor.
Is liquor allowed in the tent?
Yes, so long as you have rented the Lodge, you may have liquor in your tent.
Can we have bottles of liquor on our reception table?
The Lodge does not allow open bottles of liquor at the tables. All drinks need to be served by the licensed and insured bartender.
Can I have a keg or serve shots of liquor at my event?
The Lodge does not permit kegs or shots of liquor to be served at events.
Can we bring our own decorations?
You may decorate the Lodge for your event; however, you may not tape or tack any decorations to the walls, doors, windows or tent. Confetti, glitter, rice, rose petals and other like items are not allowed inside or outside of the facility. Candles are allowed, but flames must be enclosed. If you have questions about what is permitted, please speak with the Lodge staff. They can be reached at [email protected] / 630-789-7095
Who is responsible for the cleanup during and after our event?
The client is ultimately responsible for cleanup during and after events however, client hired caterers and / or wait staff services typically manage this or assist throughout the event timeline.
My event is for 8 hours. Can I add additional hours?
Yes, additional hours may be purchased at a per hour rate based on availability.
Can I come earlier in the day or the day before to setup my event or get ready with my bridal party?
Additional time can be purchased at a per hour rate based on availability for setup and / or for additional time to get ready prior to your event. Occasionally, event supplies may be permitted to be dropped off during office hours for a fee but this is entirely dependent on the Lodge’s availability and the amount of time before event you are wanting items to be dropped off. Any and all dropping off of event supplies must be pre-approved by the Lodge staff.
What is your cancellation policy?
Events may be cancelled up to 30 days after booking. A $50 processing fee will be held from the security deposit. The remainder of the deposit will be refunded by check, mailed from the Village of Hinsdale. Refund checks may take up to 4-6 weeks to be returned. Events cancelled after 30 days of booking will forfeit the security deposit. Events cancelled within 30 days of the event date will forfeit the entire event fee.
When is my event balance due?
Event balances are due 30 days prior to your event date. Payments may be made by credit card or check made out to the Village of Hinsdale. Mailed payments must be sent to the Village of Hinsdale, Attn: Lodge. 19 E. Chicago Ave, Hinsdale, IL 60521.
Can I change my event date?
Yes, you may change your event one time based on availability. A $100 fee will be assessed should you change your event date a second time. Events changed more than twice may be subject to cancellation and forfeiture of fees.
What time does my event have to end?
Friday and Saturday events must end by midnight with one hour following for cleanup. Sunday through Thursday events must end by 10:30 pm with one hour following for cleanup.
Is there an extra fee to have my ceremony at the Lodge too?
There is no additional fee so long as you have already rented the Lodge for your event. You may, however, choose to host a “ceremony only” for which there will be a “ceremony only” fee assessed. Rentals for ceremonies only are 2 hours in length and can be held indoors or outdoors. Just note that the Lodge does not provide chairs for outside ceremonies. Chairs must be rented from the preferred vendor.
I am having an outside ceremony. May I make a last minute change to have it indoors?
Typically yes but please confirm this change with the Lodge staff and your event vendors as soon as possible to confirm all event details related to switching to indoors. This is also contingent on lodge availability.
Are tables and chairs provided?
Yes, tables and chairs are provided for inside the Lodge and will be set prior to your arrival. Any tables and chairs that you wish to have outside must be rented through the approved vendor.
Can I use the patio spaces for my event?
Yes! Many clients have used the patio space for tented receptions, cocktail hours, dance floor and just for mingling with guests during their events.
Is there a discount for non-profit organizations?
Yes, there is a 15% discount for such organization, Monday-Thursday only so long as the organization’s tax exempt letter is provided.
Can I bring my own desserts or specialty food items even though I am using a catering vendor?
Typically, yes, but please confirm this ahead of time with your catering vendor to make sure this is permitted within their policies for food service.
I booked the Lodge for a wedding ceremony. Am I allowed a ceremony rehearsal?
1 hour wedding ceremony rehearsals at the Lodge can be scheduled as early as 3 weeks out from an event date. Rehearsals are subject to availability. Rehearsals are $200 for 1 hour of access of the Lodge facility.
Is the Lodge ADA accessible?
The first floor of the Lodge is ADA accessible. The second floor is not ADA accessible as there is no elevator.
The first floor of the Lodge can accommodate up to 150 for a seated event. The second floor can hold a maximum of 100 for a seated event. The entire guest count for an indoor event should not exceed 200 when renting both floors. Tents, lights, and outdoor furniture can be rented to utilize the outdoor patios, grass space and arbor behind the Lodge.
How do I know what dates are available for a rental?
Contact the Lodge staff via email or by phone to inquire about availability. [email protected] / 630-789-7095
What is included in the rental fee?
The rental fee includes use of the facility during your contract hours, our inventory of indoor, furniture, tables and chairs, and staff to oversee your event. Your menu, bar, linens, flatware and other equipment must be arranged through your caterer or outside vendor.
When can I schedule a tour of the Lodge?
To accommodate our clients schedules we offer tour appointments at various times on weekdays, some weeknights and occasional weekends. Please contact our office so that we can find a time and date that will work for you. 630-789-7095 / [email protected]
Who do I contact to sign a contract and what do I need to do to book an event at the Lodge?
To begin the contract process, please contact the Lodge staff at (630)789-7095 / [email protected] The Event Contract and Policy and Procedure pages both must be completed and signed and a refundable security deposit must be paid.
Do you have a list of preferred caterers?
Yes, we have a list of preferred licensed caterers that work at the Lodge often. We recommend them for their quality menus, attention to detail and familiarity with our venue and policies.
Can I bring an outside caterer?
Yes, you are welcome to bring in your own choice of caterer. Your caterer will have to apply for a One-Day License with the Village of Hinsdale. The fee for this is $1000.
Does the Lodge provide linens, plates, cups, utensils, etc.?
No, the lodge does not provide these event items. Please order / purchase these items through your chosen vendor.
Is liquor permitted at our event?
Liquor is permitted at the Lodge. All liquor must be brought in by your licensed caterer or delivered directly to the Lodge by an approved liquor purveyor.
Can I provide my own food and drink for my event?
The Lodge always recommends hiring a licensed caterer from the preferred vendor list to provide and serve food and beverages. On some occasions, the Lodge will allow what is considered a “drop off” of food for smaller events like showers, birthday parties, corporate meetings, etc. that typically have less than 50 guests. Food may be brought in or delivered within the event rental period. Speak to the Lodge staff to determine if your event may qualify for a “drop off” of food. You may provide your own nonalcoholic beverages. All alcoholic beverages must be brought in by a caterer with a liquor license or delivered directly during your event rental time from one of the approved liquor purveyors. All alcohol must be served by a licensed and insured bar tender.
Can we rent a tent for our event?
Yes, you can rent a tent for your event. Tents must be rented through our approved vendor.
Is liquor allowed in the tent?
Yes, so long as you have rented the Lodge, you may have liquor in your tent.
Can we have bottles of liquor on our reception table?
The Lodge does not allow open bottles of liquor at the tables. All drinks need to be served by the licensed and insured bartender.
Can I have a keg or serve shots of liquor at my event?
The Lodge does not permit kegs or shots of liquor to be served at events.
Can we bring our own decorations?
You may decorate the Lodge for your event; however, you may not tape or tack any decorations to the walls, doors, windows or tent. Confetti, glitter, rice, rose petals and other like items are not allowed inside or outside of the facility. Candles are allowed, but flames must be enclosed. If you have questions about what is permitted, please speak with the Lodge staff. They can be reached at [email protected] / 630-789-7095
Who is responsible for the cleanup during and after our event?
The client is ultimately responsible for cleanup during and after events however, client hired caterers and / or wait staff services typically manage this or assist throughout the event timeline.
My event is for 8 hours. Can I add additional hours?
Yes, additional hours may be purchased at a per hour rate based on availability.
Can I come earlier in the day or the day before to setup my event or get ready with my bridal party?
Additional time can be purchased at a per hour rate based on availability for setup and / or for additional time to get ready prior to your event. Occasionally, event supplies may be permitted to be dropped off during office hours for a fee but this is entirely dependent on the Lodge’s availability and the amount of time before event you are wanting items to be dropped off. Any and all dropping off of event supplies must be pre-approved by the Lodge staff.
What is your cancellation policy?
Events may be cancelled up to 30 days after booking. A $50 processing fee will be held from the security deposit. The remainder of the deposit will be refunded by check, mailed from the Village of Hinsdale. Refund checks may take up to 4-6 weeks to be returned. Events cancelled after 30 days of booking will forfeit the security deposit. Events cancelled within 30 days of the event date will forfeit the entire event fee.
When is my event balance due?
Event balances are due 30 days prior to your event date. Payments may be made by credit card or check made out to the Village of Hinsdale. Mailed payments must be sent to the Village of Hinsdale, Attn: Lodge. 19 E. Chicago Ave, Hinsdale, IL 60521.
Can I change my event date?
Yes, you may change your event one time based on availability. A $100 fee will be assessed should you change your event date a second time. Events changed more than twice may be subject to cancellation and forfeiture of fees.
What time does my event have to end?
Friday and Saturday events must end by midnight with one hour following for cleanup. Sunday through Thursday events must end by 10:30 pm with one hour following for cleanup.
Is there an extra fee to have my ceremony at the Lodge too?
There is no additional fee so long as you have already rented the Lodge for your event. You may, however, choose to host a “ceremony only” for which there will be a “ceremony only” fee assessed. Rentals for ceremonies only are 2 hours in length and can be held indoors or outdoors. Just note that the Lodge does not provide chairs for outside ceremonies. Chairs must be rented from the preferred vendor.
I am having an outside ceremony. May I make a last minute change to have it indoors?
Typically yes but please confirm this change with the Lodge staff and your event vendors as soon as possible to confirm all event details related to switching to indoors. This is also contingent on lodge availability.
Are tables and chairs provided?
Yes, tables and chairs are provided for inside the Lodge and will be set prior to your arrival. Any tables and chairs that you wish to have outside must be rented through the approved vendor.
Can I use the patio spaces for my event?
Yes! Many clients have used the patio space for tented receptions, cocktail hours, dance floor and just for mingling with guests during their events.
Is there a discount for non-profit organizations?
Yes, there is a 15% discount for such organization, Monday-Thursday only so long as the organization’s tax exempt letter is provided.
Can I bring my own desserts or specialty food items even though I am using a catering vendor?
Typically, yes, but please confirm this ahead of time with your catering vendor to make sure this is permitted within their policies for food service.
I booked the Lodge for a wedding ceremony. Am I allowed a ceremony rehearsal?
1 hour wedding ceremony rehearsals at the Lodge can be scheduled as early as 3 weeks out from an event date. Rehearsals are subject to availability. Rehearsals are $200 for 1 hour of access of the Lodge facility.
Is the Lodge ADA accessible?
The first floor of the Lodge is ADA accessible. The second floor is not ADA accessible as there is no elevator.